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Course Overview

Executive assistants are increasingly involved in leading and supporting projects—whether it’s organizing events, coordinating cross-departmental initiatives, or managing executive-level priorities. To succeed, they need practical project management skills that balance planning, execution, and stakeholder coordination.

This Project Management for Executive Assistants Training Course introduces participants to essential project management frameworks, tools, and practices. Through hands-on exercises, role-playing, and case studies, assistants will learn how to scope projects, manage timelines, allocate resources, and track progress while supporting executives effectively.

Course Benefits

• Gain confidence in managing office and executive projects.

• Apply project planning and tracking tools.

• Improve time, resource, and risk management skills.

• Strengthen communication with stakeholders.

• Deliver successful projects on time and within scope.

Course Objectives

• Define the role of executive assistants in project management.

• Apply key project management principles and frameworks.

• Plan projects using timelines, milestones, and task breakdowns.

• Monitor progress and manage risks effectively.

• Coordinate stakeholders and team communication.

• Use digital tools for project management and reporting.

• Deliver action plans for project success.

Training Methodology

The course uses interactive lectures, project simulations, digital tool practice, and group discussions. Participants will complete a sample project plan to apply their learning.

Target Audience

• Executive assistants and personal assistants.

• Office administrators supporting projects.

• Coordinators managing executive-level initiatives.

• Administrative staff aiming to improve project skills.

Target Competencies

• Project planning and execution.

• Stakeholder and communication management.

• Risk and time management.

• Use of project management tools.

Course Outline

Unit 1: Introduction to Project Management

• What project management means for executive assistants.

• Project life cycle and phases.

• Defining project roles and responsibilities.

• Case studies of EA-led projects.

Unit 2: Project Planning Essentials

• Defining scope, objectives, and deliverables.

• Creating timelines and milestones.

• Task breakdown structures (WBS).

• Setting success criteria.

Unit 3: Resource and Time Management

• Allocating office and team resources.

• Budgeting basics for small projects.

• Prioritization and scheduling tools.

• Managing multiple projects simultaneously.

Unit 4: Communication and Stakeholder Coordination

• Identifying project stakeholders.

• Communication strategies for executives and teams.

• Managing expectations and updates.

• Tools for collaboration and reporting.

Unit 5: Risk and Problem Management

• Identifying project risks early.

• Building risk response strategies.

• Handling unexpected changes.

• Turning challenges into opportunities.

Unit 6: Tools and Technology for Project Management

• Using project management software (e.g., Trello, Asana, MS Project).

• Digital dashboards and progress tracking.

• Documenting and sharing project updates.

• Practical tool demonstrations.

Unit 7: Delivering and Closing Projects

• Reviewing deliverables against objectives.

• Lessons learned and post-project evaluation.

• Reporting outcomes to executives.

• Action plan for applying PM skills at work.

Ready to boost your executive support with project management skills?
Join the Project Management for Executive Assistants Training Course with EuroQuest International Training and gain the tools to plan, manage, and deliver successful projects with confidence.